Microsoft Word Keyboard shortcuts- A complete list of hot keys

Microsoft Word keyboard shortcuts

Microsoft Office basics

To do this Press
Switch to the next window. ALT + TAB
Switch to the previous window. ALT + SHIFT + TAB
Close the active window. CTRL + W or CTRL + F4
Restore the size of the active window after maximizing it. ALT + F5
Move to a task pane from another panel in the program window (clockwise). You may need to press F6 more than once. F6
Move to a task pane from another pane in the program window (counterclockwise). SHIFT + F6
When more than one window is open, switch to the next window. CTRL + F6
Switch to the previous window. CTRL + SHIFT + F6
Maximize or restore a selected window. CTRL + F10
Copy a screen image to the clipboard. PRINT SCREEN
Copy an image from the selected window to the clipboard. ALT + PRINTING SCREEN
To do this Press
Go to the next option or group of options. TAB
Go to the previous option or option group. SHIFT + TAB
Switch to the next tab in a dialog. CTRL + TAB
Switch to the previous tab in a dialog. CTRL + SHIFT + TAB
Move between options in an open drop-down list or between options in an option group. Arrow keys
Perform the action assigned to the selected button; select or clear the selected check box. SPACE-BAR
Select an option; select or clear a check box. ALT + the letter underlined in an option
Open a selected drop-down list. ALT + DOWN ARROW
Select an option from a drop-down list. First letter of an option in a drop-down list
Close a selected drop-down list; cancel a command and close a dialog box. ESC
Run the selected command. LOG IN

An edit box is a blank space in which you type or paste an entry, such as your username or the path to a folder.

To do this Press
Move to the beginning of the entry. HOME
Move to the end of the entry. END
Move a character to the left or right. LEFT ARROW or RIGHT ARROW
Move a word to the left. CTRL + LEFT ARROW
Move a word to the right. CTRL + RIGHT ARROW
Check or uncheck a character on the left. SHIFT + LEFT ARROW
Check or uncheck a character to the right. SHIFT + RIGHT ARROW
Check or uncheck a word on the left. CTRL + SHIFT + LEFT ARROW
Check or uncheck a word on the right. CTRL + SHIFT + RIGHT ARROW
Select from the insertion point to the beginning of the entry. SHIFT + HOME
Select from the insertion point to the end of the entry. SHIFT + END
To do this Press
Display the Open dialog box. CTRL + F12 or CTRL + O
Display the Save as dialog box. F12
Open the selected folder or file. LOG IN
Open the folder one level above the selected folder. BACKSPACE
Delete the selected folder or file. DELETE
Display a shortcut menu for a selected item, such as a folder or file. SHIFT + F10
Go through the options. TAB
Go back through the options. SHIFT + TAB
Open the Look in List. F4 or ALT + I
To do this Press
Cancel an action. ESC
Undo an action. CTRL + Z
Redo or repeat an action. CTRL + Y
To do this Press
Move to a task pane from another panel in the program window. (You may need to press F6 more than once.) F6
When a menu is active, go to a task pane. (You may need to press CTRL + TAB more than once.) CTRL + TAB
When a task pane is active, select the next or previous option in the task pane. TAB or SHIFT + TAB
View the complete set of commands in the task pane menu. CTRL + SPACEBAR
Perform the action assigned to the selected button. SPACEBAR or ENTER
Open a drop-down menu for the selected gallery item. SHIFT + F10
Select the first or last item in a gallery. HOME or END
Scroll up or down in the selected gallery list. PAGE UP or PAGE DOWN
To do this Press
Display the shortcut menu for the selected item. SHIFT + F10
Display the menu or message for an available action or for the AutoCorrect Options buttonButton imageor the Paste Options buttonButton image. If there is more than one action, switch to the next action and display its menu or message. ALT + SHIFT + F10
Move between options in a menu of available actions. Arrow keys
Perform the action for the selected item in a menu of available actions. LOG IN
Close the menu or the message of available actions. ESC

Another way to use the keyboard to work with programs that feature the Office ribbon is to move the focus between the tabs and commands until you find the feature you want to use. The following table lists some ways to move the keyboard’s focus without using the mouse.

To do this Press
Select the active ribbon tab and activate the access keys. ALT or F10. Press any of these keys again to return to the document and cancel the access keys.
Move to another ribbon tab. F10 to select the active guide and then left arrow or right arrow
Expand or collapse the ribbon. CTRL + F1
Display the shortcut menu for the selected item. SHIFT + F10
Move the focus to select each of the following areas of the window:
  • Active ribbon tab
  • Any open task panes
  • Status bar at the bottom of the window
  • Your document
F6
Move the focus for each command on the ribbon, forward or backward, respectively. TAB or SHIFT + TAB
Move down, up, left or right, respectively, between items on the ribbon. DOWN ARROW, UP ARROW, LEFT ARROW or RIGHT ARROW
Activate the command or control selected on the ribbon. SPACEBAR or ENTER
Open the menu or gallery selected on the ribbon. SPACEBAR or ENTER
Activate a command or control on the ribbon to be able to modify a value. LOG IN
Finish modifying a value in a control on the ribbon and return the focus to the document. LOG IN
Get help on the command or control selected on the ribbon. (If no Help topic is associated with the selected command, a general Help topic about the program is displayed.) F1

Quick reference for Microsoft Word

To do this Press
Create a nonbreaking space. CTRL + SHIFT + SPACEBAR
Create a nonbreaking hyphen. CTRL + SHIFT + HYPHEN
Make the letters bold. CTRL + B
Make letters in italics. CTRL + I
Make the letters underlined. CTRL + U
Decrease the font size by a value. CTRL + SHIFT + <
Increase the font size by a value. CTRL + SHIFT +>
Decrease the font size by 1 point. CTRL +
Remove paragraph or character formatting. CTRL + SPACEBAR
Copy the selected text or object. CTRL + C
Cut out the selected text or object. CTRL + X
Paste text or an object. CTRL + V
Special necklace CTRL + ALT + V
Paste formatting only CTRL + SHIFT + V
Undo the last action. CTRL + Z
Redo the last action. CTRL + Y
Open the Word count dialog box. CTRL + SHIFT + G

Working with documents and web pages

To do this Press
Create a new document. CTRL + N
Open a document. CTRL + O
Close a document. CTRL + W
Split the document window. ALT + CTRL + S
Remove the split from the document window. ALT + SHIFT + C or ALT + CTRL + S
Save a document. CTRL + S
To do this Press
Open the Navigation task pane (to search for document). CTRL + F
Repeat the search (after closing Find and replace window). ALT + CTRL + Y
Replace text, specific formatting and special items. CTRL + H
Go to a page, bookmark, footnote, table, comment, chart, or other location. CTRL + G
Switch between the last four places you edited. ALT + CTRL + Z
Open a list of navigation options. Press the arrow keys to select an option, then press ENTER to navigate through a document using the selected option. ALT + CTRL + HOME
Move to the previous navigation object (defined in the navigation options). CTRL + PAGE UP
Move to the next navigation object (defined in the navigation options). CTRL + PAGE DOWN
To do this Press
Switch to Print Layout mode. ALT + CTRL + P
Switch to Web Layout mode.
Switch to the outline view. ALT + CTRL + O
Switch to the Draft view. ALT + CTRL + N
To do this Press
Promote a paragraph. ALT + SHIFT + LEFT ARROW
Demote a paragraph. ALT + SHIFT + RIGHT ARROW
Demote to body text. CTRL + SHIFT + N
Move selected paragraphs up. ALT + SHIFT + UP ARROW
Move the selected paragraphs down. ALT + SHIFT + DOWN ARROW
Expand the text in a header. ALT + SHIFT + PLUS SIGN
Collect text under a title. ALT + SHIFT + LESS SIGN
Expand or collapse all text or titles. ALT + SHIFT + A
Hide or show character formatting. The forward slash (/) key on the numeric keypad
Show the first line of body text or all body text. ALT + SHIFT + L
Show all titles with Title 1 style. ALT + SHIFT + 1
Show all titles up to Title n. ALT + SHIFT + n
Inserts a tab character. CTRL + TAB
To do this Press
Print a document. CTRL + P
Switch to the print preview. ALT + CTRL + I
Move around the preview page when you zoom in. Arrow keys
Move a preview page when you zoom out. PAGE UP or PAGE DOWN
Go to the first preview page when you zoom out. CTRL + HOME
Move to the last viewing page when zooming out. CTRL + END
To do this Press
Insert a comment. ALT + CTRL + M
Enable or disable tracking changes. CTRL + SHIFT + E
Close the review panel, if it is open. ALT + SHIFT + C
To do this Press
Go to the beginning of the document. HOME
Go to the end of the document. END
Go to page n. n, ENTER
Exit reading mode. ESC
To do this Press
Check a summary entry. ALT + SHIFT + O
Check an entry in the table of authorities (quote). ALT + SHIFT + I
Check an index entry. ALT + SHIFT + X
Insert a footnote. ALT + CTRL + F
Insert a final note. ALT + CTRL + D
To do this Press
Insert a hyperlink. CTRL + K
Go back one page. ALT + LEFT ARROW
Move forward one page. ALT + RIGHT ARROW
Update. F9

Edit and move text and graphics

To do this Press
Delete a character to the left. BACKSPACE
Delete a word to the left. CTRL + BACKSPACE
Delete a character to the right. DELETE
Delete a word on the right. CTRL + DELETE
Cut out the selected text on the Office clipboard. CTRL + X
Undo the last action. CTRL + Z
Cut to the peak. CTRL + F3
To do this Press
Open the Office clipboard Press ALT + H to go to the Hometab and press F, O.
Copy the selected text or graphics to the Office clipboard. CTRL + C
Cut selected text or graphics on the Office clipboard. CTRL + X
Paste the latest addition or pasted item from the Office clipboard. CTRL + V
Move text or graphics once. F2 (move the cursor and press ENTER)
Copy text or graphics once. SHIFT + F2 (move the cursor and press ENTER)
When text or object is selected, open the Create new building blockdialog box. ALT + F3
When the building block – for example, a SmartArt graphic – is selected, display the shortcut menu associated with it. SHIFT + F10
Cut to the peak. CTRL + F3
Paste the contents of Spike. CTRL + SHIFT + F3
Copy the header or footer used in the previous section of the document. ALT + SHIFT + R
To insert this Press
One field CTRL + F9
A line break SHIFT + ENTER
A page break CTRL + ENTER
A column break CTRL + SHIFT + ENTER
An in dash ALT + CTRL + LESS SIGN
A dash CTRL + LESS SIGN
An optional hyphen CTRL + HYPHEN
A non-breaking hyphen CTRL + SHIFT + HYPHEN
A non-separable space CTRL + SHIFT + SPACEBAR
The copyright symbol ALT + CTRL + C
The trademark symbol ALT + CTRL + R
The trademark symbol ALT + CTRL + T
An ellipse ALT + CTRL + PERIOD
Single opening quotation mark CTRL + `(single quotes),` (single quotes)
Single closing quote CTRL + ‘(single quotes), ‘(single quotes)
Double opening quotes CTRL + `(single quotes), SHIFT + ” (single quotes)
Double closing quotes CTRL + ‘(single quotes), SHIFT +’ (single quotes)
An AutoText entry ENTER (after typing the first few characters of the AutoText entry name and when the screen tip appears)
To do this Press
Enter the Unicode character for the specified Unicode (hexadecimal) character code. For example, to insert the euro currency symbol (Euro currency symbol), type 20ACand then hold down the ALT key and press X. The character code, ALT + X
Discover the Unicode character code for the selected character ALT + X
Enter the ANSI character for the specified ANSI (decimal) character code. For example, to insert the euro currency symbol, hold down the ALT key and press 0128 on the numeric keypad. ALT + the character code (on the numeric keypad)

Select the text by holding down the SHIFT key and using the arrow keys to move the cursor.

To do this Press
Activate the extension mode. F8
Select the closest character. F8 and then press left arrow or right arrow
Increase the size of a selection. F8 (press once to select a word, twice to select a phrase and so on)
Reduce the size of a selection. SHIFT + F8
Disable extension mode. ESC
Extend a selection of one character to the right. SHIFT + RIGHT ARROW
Extend a selection of one character to the left. SHIFT + LEFT ARROW
Extend a selection to the end of a word. CTRL + SHIFT + RIGHT ARROW
Extend a selection to the beginning of a word. CTRL + SHIFT + LEFT ARROW
Extend a selection to the end of a line. SHIFT + END
Extend a selection to the beginning of a line. SHIFT + HOME
Extend a selection down one line. SHIFT + DOWN ARROW
Extend a selection one line. SHIFT + UP ARROW
Extend a selection to the end of a paragraph. CTRL + SHIFT + DOWN ARROW
Extend a selection to the beginning of a paragraph. CTRL + SHIFT + UP ARROW
Extend a selection down one screen. SHIFT + PAGE DOWN
Extend a selection up one screen. SHIFT + PAGE UP
Extend a selection to the beginning of a document. CTRL + SHIFT + HOME
Extend a selection to the end of a document. CTRL + SHIFT + END
Extend a selection to the end of a window. ALT + CTRL + SHIFT + PAGE DOWN
Extend a selection to include the entire document. CTRL + A
Select a vertical block of text. CTRL + SHIFT + F8 and use the arrow keys; press ESC to cancel the selection mode
Extend a selection to a specific location in a document. F8 + arrow keys; press ESC to cancel the selection mode
To do this Press
Select the contents of the next cell. TAB
Select the contents of the previous cell. SHIFT + TAB
Extend a selection to adjacent cells. Hold down the SHIFT key and press an arrow key repeatedly
Select a column. Use the arrow keys to move to the top or bottom cell of the column and do one of the following:
  • Press SHIFT + ALT + PAGE DOWN to select the column from top to bottom.
  • Press SHIFT + ALT + PAGE UP to select the column from bottom to top.
Extend a selection (or block). CTRL + SHIFT + F8 and use the arrow keys; press ESC to cancel the selection mode
Select an entire table. ALT + 5 on the numeric keypad (with NUM LOCK disabled)
To move Press
One character to the left LEFT ARROW
One character to the right RIGHT ARROW
One word to the left CTRL + LEFT ARROW
One word to the right CTRL + RIGHT ARROW
One paragraph above CTRL + UP ARROW
A paragraph below CTRL + DOWN ARROW
One cell to the left (in a table) SHIFT + TAB
One cell to the right (in a table) TAB
Up to one line UP ARROW
Below a line DOWN ARROW
To the end of a line END
To the beginning of a line HOME
To the top of the window ALT + CTRL + PAGE UP
Towards the end of the window ALT + CTRL + PAGE DOWN
One screen (scrolling) TOP PAGE
Below a screen (scrolling) PAGE DOWN
To the top of the next page CTRL + PAGE DOWN
To the top of the previous page CTRL + PAGE UP
To the end of a document CTRL + END
To the beginning of a document CTRL + HOME
For a previous review SHIFT + F5
After opening a document, at the location you were working at when the document was last closed SHIFT + F5
To move Press
To the next cell in a row TAB
To the previous cell in a row SHIFT + TAB
For the first cell in a row ALT + HOME
For the last cell in a row ALT + END
For the first cell in a column ALT + PAGE UP
For the last cell in a column ALT + PAGE DOWN
To the previous line UP ARROW
To the next line DOWN ARROW
Paddle ALT + SHIFT + UP ARROW
Row down ALT + SHIFT + DOWN ARROW
Insert Press
New paragraphs in a cell LOG IN
Tab characters in a cell CTRL + TAB

Character and paragraph formatting

To do this Press
Copy the text formatting. CTRL + SHIFT + C
Apply the copied formatting to the text. CTRL + SHIFT + V
To do this Press
Open the Source dialog box to change the font. CTRL + SHIFT + F
Increase the font size. CTRL + SHIFT +>
Decrease the font size. CTRL + SHIFT + <
Increase the font size by 1 point. CTRL +]
Decrease the font size by 1 point. CTRL +[[[[
To do this Press
Open the Source dialog box to change character formatting. CTRL + D
Change the case of the letters. SHIFT + F3
Format all letters as uppercase. CTRL + SHIFT + A
Apply bold formatting. CTRL + B
Apply an underline. CTRL + U
Underline words, but not spaces. CTRL + SHIFT + W
Double underlined text. CTRL + SHIFT + D
Apply hidden text formatting. CTRL + SHIFT + H
Apply italic formatting. CTRL + I
Format the letters as uppercase. CTRL + SHIFT + K
Apply subscript formatting (automatic spacing). CTRL + EQUALITY SIGN
Apply superscript formatting (automatic spacing). CTRL + SHIFT + PLUS SIGN
Remove manual character formatting. CTRL + SPACEBAR
Change the selection to the Symbol font. CTRL + SHIFT + Q
To do this Press
Display non-printable characters. CTRL + SHIFT + * (the asterisk on the numeric keypad does not work)
Review the text formatting. SHIFT + F1 (click on the text with the formatting you want to review)
Copy formats. CTRL + SHIFT + C
Paste formats. CTRL + SHIFT + V
To do this Press
Single space lines. CTRL + 1
Double space lines. CTRL + 2
Set the spacing to 1.5 lines. CTRL + 5
Add or remove a previous line space to a paragraph. CTRL + 0 (zero)
To do this Press
Alternate a paragraph between centered and left aligned. CTRL + E
Alternate a paragraph between justified and left aligned. CTRL + J
Alternate a paragraph between right-aligned and left-aligned. CTRL + R
To the left, align a paragraph. CTRL + L
Indent a paragraph from the left. CTRL + M
Remove a paragraph indent from the left. CTRL + SHIFT + M
Create an offset indent. CTRL + T
Reduce a hanging indentation. CTRL + SHIFT + T
Remove paragraph formatting. CTRL + Q
To do this Press
Open Apply styles task pane. CTRL + SHIFT + S
Open Styles task pane. ALT + CTRL + SHIFT + S
Start AutoFormat. ALT + CTRL + K
Apply the Normal style. CTRL + SHIFT + N
Apply the Title 1 style. ALT + CTRL + 1
Apply the Title 2 style. ALT + CTRL + 2
Apply the Title 3 style. ALT + CTRL + 3

Direct mail and fields

To do this Press
Preview a mail merge. ALT + SHIFT + K
Merge a document. ALT + SHIFT + N
Print the merged document. ALT + SHIFT + M
Edit a mail merge data document. ALT + SHIFT + E
Insert a merge field. ALT + SHIFT + F
To do this Press
Insert a DATE field. ALT + SHIFT + D
Insert a LISTNUM field. ALT + CTRL + L
Insert a PAGE field. ALT + SHIFT + P
Insert a TIME field. ALT + SHIFT + T
Insert an empty field. CTRL + F9
Update the linked information in a Microsoft Word source document. CTRL + SHIFT + F7
Update the selected fields. F9
Unlink a field. CTRL + SHIFT + F9
Switch between a selected field code and its result. SHIFT + F9
Switch between all the field codes and their results. ALT + F9
Run GOTOBUTTON or MACROBUTTON on the field that displays the results of the field. ALT + SHIFT + F9
Go to the next field. F11
Go to the previous field. SHIFT + F11
Block a field. CTRL + F11
Unlock a field. CTRL + SHIFT + F11

Language bar

To do this Press
Switch between languages ​​or keyboard layouts. Left ALT + SHIFT
View a list of correction alternatives. Button image+ C
Enable or disable handwriting. Button image+ H
Enable or disable the IME (Japanese Input Method Editor) on the 101 keyboard. ALT + ~
Enable or disable the Korean IME on the 101 keyboard. Right ALT
Enable or disable the Chinese IME on the 101 keyboard. CTRL + SPACEBAR

Function key reference

To do this Press
Get help or visit Office.com. F1
Move text or graphics. F2
Repeat the last action. F4
Choose the Go to command (Home tab). F5
Go to the next panel or board. F6
Choose the Spelling command (Review tab). F7
Extend a selection. F8
Update the selected fields. F9
Show key tips. F10
Go to the next field. F11
Choose the Save as command. F12
To do this Press
Start context-sensitive Help or reveal formatting. SHIFT + F1
Copy the text SHIFT + F2
Change the case of the letters. SHIFT + F3
Repeat one Meet or Go to action. SHIFT + F4
Move to the last change. SHIFT + F5
Go to the previous panel or frame (after pressing F6). SHIFT + F6
Choose the Thesaurus command (Review tab, Proof group). SHIFT + F7
Reduce the size of a selection. SHIFT + F8
Switch between a field code and its result. SHIFT + F9
Display a shortcut menu. SHIFT + F10
Go to the previous field. SHIFT + F11
Choose the Save  command. SHIFT + F12
To do this Press
Expand or collapse the ribbon. CTRL + F1
Choose the Print preview command. CTRL + F2
Cut to the peak. CTRL + F3
Close the window. CTRL + F4
Go to the next window. CTRL + F6
Insert an empty field. CTRL + F9
Maximize the document window. CTRL + F10
Block a field. CTRL + F11
Choose the Open command. CTRL + F12
To do this Press
Insert the content of the Spike. CTRL + SHIFT + F3
Edit a bookmark. CTRL + SHIFT + F5
Go to the previous window. CTRL + SHIFT + F6
Update the linked information in a source Word 2013 document. CTRL + SHIFT + F7
Extend a selection or block. CTRL + SHIFT + F8 and then press an arrow key
Unlink a field. CTRL + SHIFT + F9
Unlock a field. CTRL + SHIFT + F11
Choose the Print command. CTRL + SHIFT + F12
To do this Press
Go to the next field. ALT + F1
Create a new one Building block. ALT + F3
Exit Word 2013. ALT + F4
Restore the size of the program window. ALT + F5
Move from an open dialog box back to the document, to dialog boxes that support this behavior. ALT + F6
Find the next spelling or grammatical error. ALT + F7
Run a macro. ALT + F8
Switch between all the field codes and their results. ALT + F9
Display the Selection and Visibility task pane. ALT + F10
Display Microsoft Visual Basic code. ALT + F11
To do this Press
Go to the previous field. ALT + SHIFT + F1
Choose the Save  command. ALT + SHIFT + F2
Display the Search task pane. ALT + SHIFT + F7
Run GOTOBUTTON or MACROBUTTON on the field that displays the results of the field. ALT + SHIFT + F9
Display a menu or message for an available action. ALT + SHIFT + F10
To choose Index in the Index container when the container is active. ALT + SHIFT + F12
To do this Press
View Microsoft system information. CTRL + ALT + F1
Choose the Open command. CTRL + ALT + F2

So that’s Microsoft Word keyboard shortcuts for a complete list.

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